Introduction

Open School East (OSE) respects your privacy and protects your personal data in line with the UK Data Protection Act 2018 and the Data Use and Access Act 2025 (DUAA 2025).

1. Information We Collect

We collect personal data when you enrol, enquire, subscribe, apply, or consent to communications. This may include name, contact details, date of birth, equality data, education or work history, and financial details.

2. How We Use Your Data

We use data to deliver services, manage participation, send updates (with consent), meet legal obligations, and report to funders. We do not sell or share your data for marketing.

3. Automated Processing

Mailchimp automates newsletter delivery. No automated decisions or profiling affect your rights. You may unsubscribe anytime via our emails or info@openschooleast.org.

4. Data Sharing

We share data only with trusted partners (Mailchimp, Eventbrite, SurveyMonkey, Vimeo) under DUAA-compliant agreements and adequacy safeguards such as the UK–US Data Bridge.

5. Children and Young People

Parental or guardian consent is required for participants under 18.

6. Data Retention

Programme data: 6 years; mailing list: until unsubscribed; recruitment data: 12 months; financial data: 6 years. Data is securely deleted or anonymised afterward.

7. Your Rights

You may access, correct, delete, withdraw consent, port data, or request human review of any automated processing. Contact info@openschooleast.org or write to Open School East, 39 Hawley Square, Margate, CT9 1NY.

8. Cookies and Analytics

OSE uses necessary and analytics cookies under legitimate interest. You may opt out via browser settings or our cookie banner.

9. Data Security

Data is encrypted and stored securely, including overseas under UK-approved adequacy frameworks

10. Changes to This Policy

We review this notice regularly and post updates on our website. 

Last reviewed: October 2025.