Job Opportunity, Associate Programme Producer.

Associate Programme Producer

Open School East is currently seeking an Associate Programme Producer to join its programme team. The postholder will work closely with the Artistic Director on the development and delivery of Open School East’s Associate Programme and support on all arrangements regarding curriculum coordination, public programme events, open studios and final exhibitions. 

Our ideal candidate will have a knowledge of, and passion for, contemporary visual arts,  with experience of working within arts education, specifically, working with artists and/or students. Open School East is committed to making the arts more accessible to all community members and we support a diverse range of artists from various backgrounds to follow a creative journey into the arts. 

This role provides an excellent opportunity to be part of an open, proactive and agile team, curating and delivering outstanding arts education and contemporary art in one of the country’s leading alternative art schools.

This role will be offered initially on a fixed term 12 month contract with a view to this becoming a permanent role. Some evening and weekend work is required for which we offer time off in lieu.

Diversity and inclusion are core values at Open School East. We welcome applications from all sectors of the community and recognise we need to have a more representative workforce. We are particularly keen to receive applications from those who identify as being from marginalised backgrounds based on any protected characteristic including age, racialisation, gender identity or sexuality, disability or long- term health condition, class background or class identity, pregnancy, maternity, religion or belief or marital status.

Deadlines

Closing date for receipt of applications is 12 noon Friday 29th July 2022.

Interviews will be held in person in Margate on Wednesday 3rd August 2022.

We anticipate that the successful candidate will be in post by Wednesday 31st August. If you have a notice period please indicate what this is on your application. 

Post: Associate Programme Producer

Start Date: 31st August 2022  

Days

This role is being offered on a 3 day per week basis (0.6 FTE). Working days are Monday-Wednesdays, 9.30am to 5.30pm. Some evening and weekend work is required for which time off in lieu will be allocated. 

There may be scope to increase days as we progress through to the end of the financial year. 

Salary

The role is currently being offered on a 0.6 basis (21 hours a week)  at £18k. FTE salary equivalent would be £30k pro rata. 


Job Role

Supporting the Artistic Director to research, develop and deliver exciting and diverse programmes which allows emerging artists a platform and opportunity to grow as artists in the sector. You will work closely with up to 14 Associate Artists, supporting them to navigate and develop with support from assigned mentors, group activities, guest talks/workshops, public programmes and their final show at the end of the year.

You will work closely with the Artistic Director and selected lead artist to develop and curate the programme and curriculum each year and work with invited guests to produce and deliver group sessions. You will also work closely with the Guest Curator who is invited each year to co-curate the final show with the Associate Artists.

You will lead on overseeing all content of OSE handles, ensuring that the school maintains a strong profile on social media with support from the Artistic Director and the Communications postholder.

You will have a key role in managing relationships with OSE Alumni and have the opportunity to lead on various projects and events throughout the year.

The Associate Programme Producer undertakes a range of administrative duties relating to the organisation, including Despacito Art School and the Young Associate Programme.

Job Duties and Responsibilities

  • Supporting Associates Artists
  • Being present and supporting associates with their weekly Monday and Tuesdays meetings
  • 1-1s where needed to support Associates public programme and check ins
  • Lead on the organisation of Associates Mentors including; calendars, schedules, booking in and liaising with mentors and update Associates timetables and sign up sheets,  liaising directly with mentors to ensure they have a clear idea of timings and schedules 
  • Creating, updating and disseminating associates’ information and curriculum  through weekly reminders and mentoring sign-up sheets
  • Sending out evaluation forms and leading on audience survey work, including curriculumcapturing data in relation to audience attendance at all events 
  • Programme Coordination  
  • Programmes’ scheduling and liaison with Associates Programme faculty of tutors and mentors  
  • Participate in meetings with partners and commissioned artists  
  • Assist the Associates in the development of the public programme and  communication thereof
  • Work with the Artistic Director and Lead Artist in developing the curriculum, maintaining and updating curriculum documents as required, disseminating documents to artists, Associates Artists and OSE staff
  • Support the Artistic Director in the day-day budget management of the Associate’s Programme
  • Update and maintain the Associate’s Artists’ budget in line with finance protocols, with the support of the Deputy Director, collating and organising receipts and expense forms
  • Support the Artistic Director with research into artists and practitioners
  • Public Programme and Event Management 
  • Development, production and support of public programmes including working closely with the Associates in the delivery of their event and coordination with any partners involved
  • Lead on production and delivery of events including all equipment set up, supporting Associates and guests, social media postings, using Eventbrite to monitor attendance, sending out  invitations to guests and stakeholders via mailing lists and being present at each event
  • Supporting the delivery of the Associate’s final exhibition, including production, set up, installation, deinstall and assisting the guest curator
  • Creating risk assessments for public programme events, open studios and final exhibition with support from OSE Deputy Director
  • Across OSE Programme Support  
  • Manage the school’s materials and audio/visual inventory 
  • Devise and maintain data collection, audience figures and evaluation systems  
  • Supporting creating artist and freelance contracts as and when required
  • Support the OSE team with the implementation of covid protocols as and when necessary
  • Support on updating budgets as and when required  
  • Develop and design various templates and flyers across programmes  
  • Taking minutes, actions and occasionally charing staff meetings
  • Supporting and attending OSE public facing events and participating with partner and stakeholder meetings where needed 
  • Communications 
  • Work together with the Freelance Communications postholder to develop content for the monthly newsletter
  • Creating content and overseeing OSE handles
  • Leading and managing mailouts and updates
  • Marketing of activities via social media and print
  • Manage all photos, and film footage documentation across programmes

Essential Experience 

  • Understanding of the importance of Equality and Diversity within work environments
  • Knowledge of environmental sustainability within arts practice
  • Good understanding of contemporary visual arts practice 
  • Experience of delivering/producing events and activities
  • Understanding of working on/ delivering creative education programmes
  • Experience of using social media and online marketing platforms to disseminate knowledge of events and to oversee bookings 
  • Excellent IT skills 
  • Excellent interpersonal skills and the ability to negotiate and liaise with internal and external stakeholders
  • The ability and willingness to travel and to attend out of hours functions, as required, to meet Open School East’s objectives
  • A commitment to increasing the diversity of the audiences, participants and Associates  engaged by Open School East Programmes
  • Excellent written and verbal communication skills, with excellent attention to detail
  • Good time management and ability to plan, schedule and coordinate multiple timetables with Associates, lead artist, invited guests and mentors

Desirable Experience 

  • Experience in project and budget administration
  • Experience of producing hybrid or digital programmes or events
  • Ability to design flyers/ leaflets (Adobe/ Photoshop)
  • Ability to update website (WordPress) 
  • Knowledge of accessing data from Google Analytics
  • Familiarity with Google Drives
  • Experience of working with artists, curators, practitioners
  • Experience of working with students
  • Knowledge and understanding of the cultural sector in the UK
  • Experience of working with community organisations

Application

To apply please send a CV and a cover letter (2 pages max) outlining your relevant experience and motivation for this role, and a completed monitoring form by email to: recruitment@openschooleast.org

You must complete this equal opportunities monitoring form and return it with your application.

Should you have any question with regards to the role, please contact recruitment@openschooleast.org.